Xembly

If you are a Xembly Enterprise admin, you can configure your entire organization's video and transcript retention settings. Once enabled, these captures will be deleted automatically after the timeframe of your choice.

To enable the company-wide data retention policy:

Open the Admin Panel at <a href="http://admin.xembly.com/" rel="nofollow noopener noreferrer" target="_blank">http://admin.xembly.com/</a>.

1. Note: You must be an Administrator on your Xembly account. Not sure who your administrator is? Please reach out to your Customer Success representative or drop us a line at help AT xembly DOT com.

Click <code>Settings</code> in the menu on the left side of the screen.

In the box labeled <code>Data Retention</code>, toggle on <code>Enable Data Retention Policy</code>

Select <code>Video</code> or <code>Video &amp; Transcript</code> (depending on your preference).

Click the drop-down menu to the right of <code>Delete after</code> and select the time range after which you'd like the records deleted.

1. Open the Admin Panel at <a href="http://admin.xembly.com/" rel="nofollow noopener noreferrer" target="_blank">http://admin.xembly.com/</a>.
 1. Note: You must be an Administrator on your Xembly account. Not sure who your administrator is? Please reach out to your Customer Success representative or drop us a line at help AT xembly DOT com.
2. Click <code>Settings</code> in the menu on the left side of the screen.
3. In the box labeled <code>Data Retention</code>, toggle on <code>Enable Data Retention Policy</code>
4. Select <code>Video</code> or <code>Video &amp; Transcript</code> (depending on your preference).
5. Click the drop-down menu to the right of <code>Delete after</code> and select the time range after which you'd like the records deleted.

The <a href="https://help.xembly.com/en/articles/8291883-how-do-i-delete-summaries-and-meeting-recordings">automatic Summary deletion settings</a> will now be locked in the Xembly Extensions of all users at your organization.

this is an image of the Xembly Admin Panel. It is on the "Settings" page and shows settings for "Data retention", "Privacy and security", and "Bot controls."

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Check out other features in the Admin Panel:

<a href="https://help.xembly.com/en/articles/8809379-how-to-customize-the-notetaker-s-name">Customize the notetaker's name</a>

Enable an <a href="https://help.xembly.com/en/articles/8809404-how-to-enable-an-audio-recording-notification-for-meetings">audio recording notification</a> to alert attendees that their meeting is being recorded

Use the <a href="https://help.xembly.com/en/articles/8800596-how-to-use-the-summary-exclusion-list">Summary Exclusion List</a> to disable Summary for meetings with certain participants

<a href="https://help.xembly.com/en/articles/9034415-how-to-customize-the-recording-disclaimer-and-xena-leave-messages">Customize the recording disclaimer</a> in event descriptions and video conferencing chatboxes

- <a href="https://help.xembly.com/en/articles/8809379-how-to-customize-the-notetaker-s-name">Customize the notetaker's name</a>
- Enable an <a href="https://help.xembly.com/en/articles/8809404-how-to-enable-an-audio-recording-notification-for-meetings">audio recording notification</a> to alert attendees that their meeting is being recorded
- Use the <a href="https://help.xembly.com/en/articles/8800596-how-to-use-the-summary-exclusion-list">Summary Exclusion List</a> to disable Summary for meetings with certain participants
- <a href="https://help.xembly.com/en/articles/9034415-how-to-customize-the-recording-disclaimer-and-xena-leave-messages">Customize the recording disclaimer</a> in event descriptions and video conferencing chatboxes

Lock video and transcript deletion settings for your organization in the Admin Dashboard.