Xembly’s goal is to ensure a smooth scheduling process and minimize conflicts for both Xembly and non-Xembly users.
Scheduling in Slack
When engaging with Xena in direct DM, channel, or group message, simply @Xena with your scheduling request. See this article for more information.
For the best results, we suggest providing Xena with details such as:
Event name (title)
Date
Time
Duration
If you’d like Summary (or notes) on
Scheduling Request Examples:
Broad
Schedule a meeting with @colleague.
More Granular (better outcomes)
Timeframe / title / notes
Schedule a meeting with @colleague next week. Title meeting: “Review onboarding process”. Turn notes on.
Schedule a meeting with @colleague @colleague2 on the 29th. Title meeting “Review onboarding process”. Turn notes on.
Schedule a 45-minute meeting with @colleague in two weeks after 1 PM PT. Title meeting, “Review Onboarding Process”. Turn notes on.
Date / time ranges
Schedule 15 minutes with @colleague on Monday or Friday
Arbitrary date / day / time ranges
Schedule 15 minutes with @colleague any time between August 14th and August 17th
Date / time exclusions
Schedule 15 minutes with @colleague on Friday at any time except 10 AM - 12 PM
Schedule 15 minutes with @colleague any time next week except Wednesday
How Xena Schedules Meetings
Xena will default to the next available date/time for attendees unless otherwise specified in the meeting request.
If there are no days/times available that meet your needs, Xena will make recommendations based on the greatest number of attendees that can make that time.
Meetings default to 30 minutes unless otherwise specified in the meeting request.
To dive deeper, please see the following articles: