Xena provides comprehensive notetaking services for your team, including support for hybrid and in-person meetings. For best results, consider microphone placement and room acoustics.
How to get a Summary for your in-person meeting:
Schedule a Meeting: Set up a meeting that includes a Zoom or GMeet conferencing link.
Invite Guests: Include all individuals you expect to join the meeting in the invitation.
Meeting Setup: At the start of the in-person session, initiate the call by accessing the conferencing link on a laptop or phone with the microphone activated.
Admit the Notetaker: Ensure the notetaker gains access to the call promptly.
Tips for a successful Summary of your in-person meeting:
Include Attendee Emails: Add the email addresses of all expected participants to the calendar event. This enables Xena to identify speakers accurately.
Optimal Microphone Positioning: Ensure the laptop microphone faces forward, with all participants positioned in front of the device and in close proximity.
Choose a Room with Good Acoustics: Use a meeting space with good acoustics to enhance audio quality.
💡 Pro tip: For superior audio quality, use an external omnidirectional microphone in the center of the room. This significantly enhances the transcript and resulting Summary.
Watch out: Add at least one guest to the meeting invite to ensure Summary is enabled. The notetaker won't attempt to join events with no attendees.
Did you try it out?
We'd love to hear from you. Please share your experience with Summary for in-person meetings at help AT xembly DOT com. Use "In-Person Summary Feedback" as the subject line and we'll get back to you ASAP.