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How is Xembly helpful to those who infrequently organize meetings?
How is Xembly helpful to those who infrequently organize meetings?

Best practices for non-organizers to transform the way they work with Xembly.

Maisie Sheidlower avatar
Written by Maisie Sheidlower
Updated over a week ago

Xembly has a wide range of capabilities that can help make your workday more efficient. Even if you do not own many of the meetings on your calendar, Xena can help save you time and stress in the following ways:

  1. Attendee-Driven Summary: You can turn on Summary for any meeting on your calendar. Just message Xena something like, "Turn on Summary for Intro Meeting." You can also turn on Summary manually via the Xembly Web App or Extension. Simply click on the meeting title in the calendar view of the Xembly Web App and toggle on Get meeting summary under "Meeting Settings." Alternatively, you can click on the event in your Google Calendar to enable Summary via the Xembly Extension.

  2. Reminders, Block Times, and tasks: You can have Xena save 15 minutes for a quick reminder or 60 minutes for a Block Time (unless you specify a different duration) to get important tasks done without even having to open your calendar. If you don’t want to find time on your calendar just yet, but you still want to remember an item, you can ask Xena to add it to your Xembly Task List. You can ask Xena to create a reminder or Block Time for the task later when you’re ready.

  3. Preferences in the Xembly Web App and Extension: You can set your preferences in the Xembly Web App or Extension to help Xena and any colleagues using Xena schedule events during times that work best for you. You can set your daily working hours and let Xena automatically find time for you to take a break on busy days by toggling on “Add breaks on busy days.”

  4. Drafting emails: You can ask Xena to help you draft messages. Just give Xena the topic and any other relevant details you want included in the message. You can also have Xena edit any messages for tone, spelling, and grammar.

Hot Tip: You can ask Xena to include your Xembly meeting link to any email Xena drafts for easy scheduling.


Additional Resources

This article is one part of the Getting Started collection of help articles designed to onboard new users.

To explore tutorial content for the full breadth of Xembly, visit the Help Center homepage. From there, you can search for any topic or navigate to the appropriate collection.

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